2010 easyFile IRP5 Submission Process

This Page only applies to Mirror Payroll Software Users:

2010 Year-End Procedures and e@syFile / IRP5s

Herewith a summary of the payroll year-end procedures, as well as a status update on e@syFile and IRP5 submissions.

Year-end Procedures

Generate transactions, as normal.
Capture overtime and other ad-hoc entries such as commissions, as normal.
Calculate and seal, as normal.
Prepare for Last-Period.
Perform SITE/PAYE calculation. Ensure over/under-taxation is zero. If not, investigate and rectify if necessary.
Roll over tax periods.
By now, all transactions for the year must have been completed.
Download latest release of Mirror Payroll - Release 2010.
BEFORE generating the first transactions for March 2010:
Load 2011 Tax Tables.
Apply new medical aid benefits on base packages.
Increase base package travel allowances from 60% to 80% taxable.

Once you have completed the SITE/PAYE calculation, do not yet proceed to generating IRP5/IT3(a) certificates on the system. SARS is still finalizing the specifications for e@syFile, and as such, a new release of Payroll might be required. Once e@syFile is made available, we will notify you of such. You can then download e@syFile from SARS' website, or wait for the annual Mirror ERPM CD update which will also contain the installation file for e@syFile.

If you have not yet captured the new SARS fields, we urge you to do so ASAP. In summary, for 2010, you need to capture physical address: Unit No. and Complex, Street No. and Name, Suburb, City and Postal Code. Postal address: Lines 1-3 and Postal Code. Banking details: Bank Name, Bank Branch Code, Branch Name, Account Number, Account Name, Account Type, and whether Own/Joint/Third Party. If the employee is not paid by electronic transfer, you need to indicate such.

Please don't hesitate to consult the on-line help files or to contact us should you need assistance.

2011 Medical Aid Legislation Changes

We have only recently obtained clarity on the implications of the changes to the medical aid legislation. In short, no change is made on the effect on net taxable income. There is just a slight difference in the way the base packages must be set up: The full company contribution must be set as taxable, and the benefit (still limited to the cap amount) must be claimed via the deduction.

A new release of Mirror Payroll - 2010(c) is available for download. If you don't have medical aid entries on your database, you need not download the latest releases. Otherwise, kindly ensure you follow the following steps:

Download new release
On the base packages of those employees having medical aid entries: first edit the company contribution and go "Assign Defaults". Then edit the deduction and go "Assign Defaults". If you currently only have a company contribution, you need to add a zero-amount deduction in order to claim the medical aid benefit.
If you have already generated payslips for March 2010 with medical aid entries, you need to unseal and ensure the medical aid taxation information is the same as set up in the base package.

These changes might seem cosmetical, but at least it is a move in the right direction by SARS to simplify the application of medical aid taxation legislation.

Please don't hesitate to contact us should you need assistance.

Step 1: Download and install the newest version of Mirror Payroll Release 2010.

Step 2: Download and install the easyFiling system.

In Mirror Payroll:

Step 3: Complete Year End procedure as normal and create ASCII file.

Step 4: Print IRP 5 reconciliation - Reports/IRP501.

In Easyfile:

Step 5: Import Payroll File. Check if successful under Utilities/Payroll File Log. If Failure, double click for reason and correct.

Step 6: Ensure Employer detail is correct and complete under Employer Admin.

Step 7: Complete Reconciliation declaration by using IRP501 report. Round amounts to nearest Rand.

Step 8: Self Asses and select submit. Easyfile will create barcoded IRP5 certificates in PDF format for distribution to employees in the designated folder.


Home Example Reports Downloads 2010 easyFile IRP5 Submission Process Information Guide 2009/10 Request a quote	This Page only applies to Mirror Payroll Software Users: 2010 Year-End Procedures and e@syFile / IRP5s Herewith a summary of the payroll year-end procedures, as well as a status update on e@syFile and IRP5 submissions. Year-end Procedures Generate transactions, as normal. Capture overtime and other ad-hoc entries such as commissions, as normal. Calculate and seal, as normal. Prepare for Last-Period. Perform SITE/PAYE calculation. Ensure over/under-taxation is zero. If not, investigate and rectify if necessary. Roll over tax periods. By now, all transactions for the year must have been completed. Download latest release of Mirror Payroll - Release 2010. BEFORE generating the first transactions for March 2010: Load 2011 Tax Tables. Apply new medical aid benefits on base packages. Increase base package travel allowances from 60% to 80% taxable. Once you have completed the SITE/PAYE calculation, do not yet proceed to generating IRP5/IT3(a) certificates on the system. SARS is still finalizing the specifications for e@syFile, and as such, a new release of Payroll might be required. Once e@syFile is made available, we will notify you of such. You can then download e@syFile from SARS' website, or wait for the annual Mirror ERPM CD update which will also contain the installation file for e@syFile. If you have not yet captured the new SARS fields, we urge you to do so ASAP. In summary, for 2010, you need to capture physical address: Unit No. and Complex, Street No. and Name, Suburb, City and Postal Code. Postal address: Lines 1-3 and Postal Code. Banking details: Bank Name, Bank Branch Code, Branch Name, Account Number, Account Name, Account Type, and whether Own/Joint/Third Party. If the employee is not paid by electronic transfer, you need to indicate such. Please don't hesitate to consult the on-line help files or to contact us should you need assistance. 2011 Medical Aid Legislation Changes We have only recently obtained clarity on the implications of the changes to the medical aid legislation. In short, no change is made on the effect on net taxable income. There is just a slight difference in the way the base packages must be set up: The full company contribution must be set as taxable, and the benefit (still limited to the cap amount) must be claimed via the deduction. A new release of Mirror Payroll - 2010(c) is available for download. If you don't have medical aid entries on your database, you need not download the latest releases. Otherwise, kindly ensure you follow the following steps: Download new release On the base packages of those employees having medical aid entries: first edit the company contribution and go "Assign Defaults". Then edit the deduction and go "Assign Defaults". If you currently only have a company contribution, you need to add a zero-amount deduction in order to claim the medical aid benefit. If you have already generated payslips for March 2010 with medical aid entries, you need to unseal and ensure the medical aid taxation information is the same as set up in the base package. These changes might seem cosmetical, but at least it is a move in the right direction by SARS to simplify the application of medical aid taxation legislation. Please don't hesitate to contact us should you need assistance. Step 1: Download and install the newest version of Mirror Payroll Release 2010. Step 2: Download and install the easyFiling system. In Mirror Payroll: Step 3: Complete Year End procedure as normal and create ASCII file. Step 4: Print IRP 5 reconciliation - Reports/IRP501. In Easyfile: Step 5: Import Payroll File. Check if successful under Utilities/Payroll File Log. If Failure, double click for reason and correct. Step 6: Ensure Employer detail is correct and complete under Employer Admin. Step 7: Complete Reconciliation declaration by using IRP501 report. Round amounts to nearest Rand. Step 8: Self Asses and select submit. Easyfile will create barcoded IRP5 certificates in PDF format for distribution to employees in the designated folder. Christo Lessing Telephone: 082 926 3626 E-mail: christol@mirrorsa.co.za PayrollBuilt with WebsiteWizard website builder